Article 1 - Name

The name of this Association shall be Stevens Creek Neighborhood Association, which is located in the City of San Jose, County of Santa Clara, and State of California. The association is bounded by Stevens Creek Boulevard on the north, I-280 on the south, Lawrence Expressway on the west, and Saratoga Avenue on the east. The boundaries are shown on the Stevens Creek Neighborhood Association boundary map.

Article 2 - Purpose

The purpose of this Association shall be to promote the desires of the people within the Stevens Creek neighborhood regarding health, safety, emergency preparedness, schools, traffic, zoning, recreation, and neighborhood preservation. The Association shall serve the communication needs of this community. The Association shall be an independent not-for-profit organization and not affiliated with any commercial, religious, or political entity.

Article 3 - Goals

1. Improve overall conditions in the neighborhood by providing a forum that brings together neighbors, owners, local business, local schools, and City officials and staff regarding services, community needs, events, and concerns in order to develop useful solutions that benefit all.

2. Improve community relations and promote participation in services, functions, events, and meetings.

3. Establish and maintain open communication between the City of San Jose and the residents of the community.

4. Recruit volunteers and sponsors to aid in the enhancement of services provided.

5. Provide a vehicle for the revenue generation in order to enhance the quality of life in the community.

Article 4 - Membership

Section 1. - Eligibility: Any person shall be eligible for membership who meets all of the following criteria:
a. Resides, owns property, or works in the Stevens Creek neighborhood, as defined in Article 1.
b. Subscribes to the purpose and goals of the Association.
c. Pays the annual membership fee ($20 for individuals, $50 for businesses) for the calendar year. (The fee expires at the end of each calendar year.)

Section 2. - Voting: Members are eligible to vote if their membership fees are current and they have attended at least one (1) meeting within the preceding year. Each member (individual or business) shall have the right to cast one vote.

Section 3. - Association Meetings: The Association shall meet at least once per quarter. Minutes shall be taken at each Association meeting. Copies of the previous minutes are to be provided at the following meeting and also posted on the Association website. Every second October a meeting shall be held for the election of officers. Special Meetings may be called by the President, a majority of the board, or by the request of ten (10) or more Association Members. Seven (7) days notice shall be given for such meetings.

Section 4. - Voting Method: Voting may be done through a show of hands or verbal forum for regular agenda items. However, when voting for officers or other action items, members may use secret ballot. Voting may also be conducted by mail, email, proxy vote, or in any manner that the board shall determine.

Section 5. - Quorum: Roll call shall be taken at each Association meeting in order to establish a quorum. The quorum for the Association meetings shall be fifty (50) percent of the Board vote plus a majority of the Association vote.

Article 5 - Board of Officers

Section 1. - Composition: The Board of Officers shall consist of four (4) members of the Association. Officers of this Association shall be: President, Vice President, Secretary, and Treasurer. Officers of this Association shall be residents of this neighborhood, as defined in Article 1.

Section 2. - Term of Office: The term of office shall be for two (2) calendar years, beginning November 1st after election.

Section 3. - Vacancies: A vacancy on the Board of Officers shall be filled by a substitute for the interim period until the next bi-annual election. The substitute shall be voted in by a majority of the Board of Officers as soon as practical.

Section 4. - Powers and Duties: The Board of Officers shall:
a. Be responsible for conduct and management of the Association.
b. Supervise and maintain the procedures and guidelines for the Association and its activities.
c. Appoint ad hoc committees as needed.
d. Budget and approve all expenditures.

Section 5. - Meetings: The Board shall meet at least four (4) times annually at times designated by the board. The President may call special meetings at any time and shall call a Special meeting upon request of three (3) members. In either case, three (3) days’ notice shall be given.

Section 6. - Amending and revising bylaws:
a. Proposing amendments. Any voting member may propose an amendment to these Bylaws by submitting a (verbal or written) petition to a board member, including the reason or justification for the proposed change. The proposal can be voted on in the board meeting at which it is proposed, or the board can refer it to a special committee for further study.
b. Adopting amendments: If a quorum is present, a unanimous vote from the board shall adopt the new proposal.

Section 7. - Quorum: Roll call shall be taken at each Board meeting in order to establish a quorum. The quorum for Board meetings shall be a simple majority of its members.

Section 8. - Minutes: Minutes shall be kept at each meeting. Copies of the previous minutes shall be provided at the following meeting. A record of how every Board member votes shall be kept.

Section 9. - Future Projects: Projects shall be submitted at the Association meetings. If the Board and members of the Association approve the project, then a chairperson shall be selected by the board to organize the project and give a progress report of the details and dates at the next Association meeting. The Board and Association members shall vote on the project as proposed by the chairperson. If approved, the project shall proceed as proposed by the chairperson.

Article 6 - Officers Duties

Section 1. - President: The president shall coordinate all Association activities, preside at meetings of the Association and the Board, and shall have the general powers of supervision and management of the Association regarding the office and duties designated by the Board.

Section 2. - Vice President: The vice president shall assume the duties of the President in the officer’s absence and shall be in charge of maintaining up-to-date records of members.

Section 3. - Secretary: The secretary shall keep minutes of the Association meetings and Board meetings and shall be responsible for notification of Association meetings and Board meetings. The Secretary has the responsibility of correspondence at the direction of the President.

Section 4. - Treasurer: The Treasurer shall be custodian of the Association funds and shall supervise the handling of funds of any enterprises of the Association. The Treasurer shall assure the keeping of proper financial records and report quarterly to the members and the Board. The Treasurer shall pay budgeted requests as directed by the board. Payments require signature of the Treasurer and one other board member.

Article 7. - Dissolution of Assets

The property of this association is irrevocably dedicated to: health, safety, emergency preparedness, schools, traffic, zoning, recreation, and neighborhood preservation. No part of the Association income shall ever inure to the benefit of any Officer or Member. Upon dissolution or winding up of the Association, its assets remaining after payment of its debts and liabilities, shall be distributed to a nonprofit fund, a foundation, community group, or a corporation organized for the purposes and goals established by the Association. Assets may also become property of the City of San Jose should the organization be dissolved.

Article 8. - Indemnification of Officers

Officers and other authorized volunteers, employees or agents shall be indemnified against claims for personal and individual liability arising in connection with their positions or service on behalf of the SCNA to the full extent permitted by law.